BALLYMEADE

NEW - Ballymeade Board Meeting Minutes Nov 3, 2022

Ballymeade Board Meeting

Meeting Minutes

November 03, 2022                        

Attendees:   Mike Petrucci (President), Peter Haggerty (Vice President), Jim Bagnell (Treasurer), Phil LaScala (Secretary), Ron White (Property Manager, PENCO)

Rental & Deed Restriction

• Mike remains in contact with the attorney for consultation on the deed amendment and ballot write-up

• Jim will take up some of the remaining tasks needed to complete deed updates and ballot
• Two-thirds of all HOs must vote ‘Yes’ within 60 days for ballot to pass

Architecture Review Committee (ARC)

• No recent ARC requests have been submitted
• Question whether 318 Rockmeade Dr. had submitted an ARC request; Ron will check
• Board agrees NCC should be contacted and a fine should be levied against Boxborough homeowner concerning ongoing concerns with the following:
  • vegetation overrunning property, vegetables grown in the front yard
  • plants push-out across the easement and drainage ditches dug in backyard 
  • soil removed from pond
  • Mike will contact NCC and submit paperwork in regards to these concerns

Landscaping updates

• Pond has been treated for algae
• Tree pruning and elevation has been completed
• Homeowner of 801 Boxborough Dr has inquired about health of nearby Oak
• Tree located on the private property of a Ballymeade Dr homeowner has been reported to Penco because of branches overhanging in the path of the sidewalk (Board cannot touch this)

PENCO Updates

• Few home sales during the past 6 months; no current listings or outstanding settlements
  • tracking report of Sales/Capital Assessment has been provided
• Collection status update and report was provided -  $8159.49 overdue as of 11/02/2022
• Particular homeowner is communicating and sending checks directly to BMC attorney
• Homeowner of 318 Rockmeade Dr. appears to be renting the property
• Two separate reports to DelDot
  • sunken storm drain on Shrewsbury Dr
    • drain repaired Nov.18
    • crumbling gutters at the corners of Ballymeade and Oakmeade Dr. plus Morningdale Dr; both have received acknowledgements
• Letters sent to homeowners about trash cans left outside

Secretary Update

• Maginot Security camera and network switch has been replaced; cameras cleaned and

      fully operational

• Sidewalk repairs completed; same cost should be budgeted to 2023
• Pickleball court resurfacing and line painting has been completed
• Storm drain clearing of leaves and debris will be done as needed for November
• Playground inspection and trash removal are fine
• Security camera documentation to be shared with Treasurer

Treasury Updates

• General financial health of BMC is good
• Insurance invoice is due and to be paid
• Review of checking account and future needs indicates that cash on hand should be increased
• Alternative investments for the reserve are being considered
• Current CDs are coming due and will require a visit to the bank to change name on accounts; signature card and latest financial statements from Ron will be required

Miscellaneous

• Feedback provided around format for next annual meeting; more time to be devoted for discussion, while less time spent on BMC presentation and updates
• In-person or Zoom meeting format will be decided closer to the meeting date
• Discussion regarding homeowners who keep holiday lights up year-round; more attention will be provided moving forward and letters sent to homeowners
• Discussion regarding Ballymeade entrance sign decoration for holiday
• Question regarding pickleball net storage during the winter; Jim may have room in his garage; no complaints related to pickleball noise